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*Proposed procedures

1. Based on the Workforce Training Plan (WTP) submitted by the CDRD, the PPATI/TPMD prepares a proposed Non-Organic Learning and Development Program Budget (NLDPB) to be incorporated into the PPATI Annual Procurement Plan (APP).
2. The PPATI submits its APP to the Controllership Department (CD) for the approval of the Plans and Budget Committee (PBC).
3. The PPATI awaits the approved APP released by the Administrative Services Department (ASD).
4. The PPATI/TPMD prepares the NLDPB based on the APP, for AGMO’s approval.
5. The PPATI receives the AGMO-approved NLDPB for scheduling.

For unprogrammed courses, the PPATI/TPMD receives the request for training from the stakeholders, subject to approval by the PPATI Manager for scheduling.

The PPATI/TPMD coordinates with the requesting party to prepare a letter reply and training proposal.

8. The PPATI/TPMD forwards the AGMO-approved NLDPB to Controllership Department for the release of the corresponding budget.
9. The PPATI/TPMD prepares and disseminates a Memo invitation to all PMOs and Cargo Handling Operators (CHOs) and other stakeholders of the Non-Organic Learning and Development Program (NLDP) courses.
10. For training requiring service providers, the PPATI/TPMD prepares and submits Memo Request for Small Value Procurement to ASD for a venue (if applicable), training service providers, and catering services once the required number of participants has been met.

For PMO-held programs, PMO concerned shall process the procurement of venue (if applicable) and catering services. PPATI prepares and submits the request for Authority to Pay (ATP) to the Controllership Department for the transfer of funds to PMO.

9. The PPATI/TPMD prepares and submits Memo Request to Responsibility Center (RC) concerned for training that require PPA in-house resource speakers or letters to other concerned government agencies.

For PMO-held programs, PPATI/TPMD prepares and submits Memo Requests for the venue, catering services, equipment, and transportation and logistical requirements for the training.

11. For training requiring service providers, the PPATI/TPMD receives a copy of the Notice of Award of the winning training service provider/catering services from the Bids and Awards Committee (BAC).
12. The PPATI/TPMD coordinates with RC concerned on the training preparation (administrative and logistical requirements).

For unprogrammed courses, the PPATI/TPMD coordinates with the RC concerned and requesting party on the training preparation (administrative and logistical requirements).

12. The PPATI conducts a pre-training meeting with the RC concerned and service provider/Subject Matter Experts (SMEs) on training details.

For unprogrammed courses, the PPATI conducts a pre-training meeting with the RC concerned, requesting party, and service provider/SMEs on training details.

17. The PPATI/TPMD facilitates the delivery of the training program as scheduled.
18. The PPATI/TPMD facilitates/assists CHO/stakeholders/participants in paying the training fees as stated in the training proposal/invitation to PPA collecting officers.
19. The PPATI/TPMD prepares and issues the necessary Certificates of Appearance, Certificates of Training/Attendance/Participation, and Certificates of Appreciation of speakers and host CHO/stakeholders.
20. The PPATI/TPMD prepares and submits to the PPATI Manager the post-training report 15 working days after the conduct of the training.
21. The PPATI/TPMD process payment for service providers.

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